How Print Management Works

How much printing do you do in the office? How much do you spend on ink, toner, and paper? How about the time spent on error messages? Or refilling the machines your office uses? How much does this time cost your office? If you don’t know these numbers, how will you know if your office is running at top key performance? With print management you can track all of that information and make adjustments to save your office time and money. Better data means better decisions, which yield better results for your business.
How print management works:
Standardization: As organizations grow, it is very common for new devices to be brought into service without any old devices being taken out of services. This creates a mixed environment of old and new devices and the management of each of those devices can be very different. By standardizing your device platforms, management of your printing equipment can be made much simpler.
Consolidation: Mainly, smaller the rated print volume is on a particular device, the more expensive that device is. Employees usually like the personal convenience of desktop printers. Most of the time that personal convenience is at the expense of the organization’s bottom line. By reducing the number of personal desktop printers, not only will you save the need to manage so many different devices, but often the consolidation of the print volume can save in costs of toner, parts, and device maintenance.
Location: Departmental printing devices are less expensive to operate than small, desktop printers. By positioning appropriately sized workgroup printers and multifunction systems throughout your organization, you can increase efficiency as well as reduce the overall costs of running the devices.
When you are ready to get your print under control, contact us to request your document assessment today