Blog

EDMS Works for the Little People

In today’s society everyone strives to become the boss whether it’s the manager, president or CEO. People tend to discount the little people like the secretary, assistant and file clerk. These employees are essential for making sure every-day tasks are completed smoothly and efficiently, yet businesses insist on making life harder for them by keeping with a paper-based office.

More Data Security Tips for Your Copiers

Old copy machines and multifunction printers change hands quite often. Once your lease is up or you are ready to sell your old equipment to upgrade, there is a plethora of information just sitting on your devices, waiting for someone with a little bit of knowledge and software that can be obtained for free online. There are a few easy ways to help safeguard your data from those who are seeking to exploit it.

Comparing Printers Before You Buy

If you’re in the market for a color laser printer for the first time, you are in for some surprises and a few shocks. Color laser printers have come a long way in function and reliability and are now offered by a large number of companies. Laser printers can be all-in-one machines and be as industrial-strong as any company would need them to be. They can also be more moderately priced for the smaller companies and even less expensive for home, business, or personal use.

Discover the Perfect Copy Machine for Your business

When searching for the perfect copy machine for your business, there are a number of things to keep in mind to ensure that you purchase the best copier for your specific needs. It is important that you find copying equipment that meets your organization’s needs, as lower capacity equipment will only hinder your company’s productivity down the road if it is not able to meet your output and production needs. Here are some of the top considerations when shopping for new office copiers:

A Buyer’s Guide to Printers

With so many brands and types to choose from, finding the perfect printer for your needs can be daunting.  It’s important to assess your printing needs before buying.
First, decide whether you need an inkjet or laser printer. An inkjet printer can provide decent print quality in documents and photographs, but are not usually professional grade.  Generally, laser printers are faster and more precise than inkjets.  A laser printer is a better choice if you regularly print photographs, documents that contain graphics, or if you print in high volume.

OCR and Small Businesses

Optical Character Recognition (OCR) has made great progress in the fight for paperless offices. It’s become a staple component in just about any document management software.
So what is OCR? Wikipedia offers this definition: “…the mechanical or electronic translation of images of handwritten, typewritten or printed text (usually captured by a scanner) into machine-editable text.” (2008)

Distributed Capture Makes Scanning Easy

Distributed capture has evolved with today’s business processes to incorporate paper-based information into digital workflows. Document imaging technology gives businesses the advantage to increase the amount and quality of information included in critical business systems. The integration of multifunction peripherals (MFP) have made document scanning available for the average office worker.

Digital Document Storage Reduces Costs

The average office worker spends up to half of their workday searching for simple information! No wonder it’s hard to increase production. A digital document storage system will not only increase worker productivity, but also reduce company costs.

Boost Productivity By Supplementing with Multifunction!

Many businesses have made the switch to multifunction printers in recent years. These are amazing devices that give you the combined ability to print, scan, copy and fax, all from one device. However, completely switching to multifunction devices may not be the best route for some businesses.

Don’t Let Paper Have the Last Laugh

In 1975 a Business Week article discussed how the personal computer revolution would ultimately lead to a paperless office.  In 2009, thirty-four years later, the information contained in paper form has changed, but businesses are increasingly inundated with paper records.
The Environmental Protection Agency (EPA) reports:
· The average office worker goes through 10,000 sheets of copy paper a year.
· Each employee in a typical business office generates 1.5 lbs of waste paper per day.

Pages

Subscribe to Blog