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Scan your Documents to Email

Scan to email is one of the most convenient forms of scanning today and can provide the greatest efficiency improvement in any organization.  Your customers are progressively expecting to receive documentation via email. You can effectively meet this critical business requirement through the use of devices like multifunction systems (MFPs).
MFPs feature high speed scanning that allows documents to be converted to common digital formats like PDF, .jpeg or .tiff formats.  These files can be sent to email addresses  or directed to a network folder.

You Don’t Have to Change your Software to send Invoices by Email

Has your business upgraded electronic invoices yet?  Send your invoices by email instead of mailing them and get faster delivery, shorter collection times and reduced printing and postage costs.  Best yet, technology exists where you won’t have to change your existing accounting software to send your invoices by email.
Automatically Generate Your Invoices

Are you using barcodes yet?

Since the 1960’s, barcode technology has been used in business industries including the identification of railroad cars.  Today you can use the same barcode technology grocery stores and inventory systems do to streamline your business processes like invoicing and collection.
Barcodes allow critical business information to be processed quickly and accurately. 

There’s a reason why everyone else is doing it.

Some people may ask why most businesses are beginning to implement an electronic document management system when hard copy documents have driven businesses for years?  These electronic systems provide searchable access to scanned information, create a disaster recovery plan and ensure government regulatory compliance.  All these things enable better business decisions and smoother customer service interactions. 

How EDMS Will Keep Your Customers Coming Back For More

Customer relations are an integral part to any company.  Without customers you don’t have a business. No matter what industry you are in, you need to access information quickly.  It’s a key factor in determining your quality of customer service interaction.  Wouldn’t it be wonderful if hold or call-back time was reduced or even eliminated? You can answer frequently asked customer questions easily and efficiently and lower costs with the use of electronic document management systems technology.

 

Provide Your Customers with Better Service

Reclamation Isn’t Just About the Environment—Reclaim Your Office Space

With the emphasis on the environment and utilizing what you already have, many organizations are exploring new ways to reclaim wasted office space.  If you are looking for more space in your office, a great place to start may be with your filing cabinets. 

Where to Start - Average rent for an office space is $24 a square foot.  Using this average, a 20 x 20 filing room will cost $9,600 annually. If this space can be reclaimed for additional offices, the potential savings realized by not having to move or rent additional rooms are substantial. 

Exposed: The Low Cost of Today’s Document Management

Any business whether it’s healthcare facilities, legal firms, financial services or educational institutions, has to deal with an inordinate amount of documents.  When digging through a dusty file cabinet for a case study or client information, at the back of any file clerk or assistant’s mind is the question “Isn’t there a better way?”.

It’s Not Only Humans Who Have A Net Worth

I was recently browsing the internet when I came across a website claiming it could tell me exactly how much my life was worth as a human being.  Intrigued, I filled out a survey that asked questions about my physical, mental, lifestyle and personality factors.  Once completed it broke down every aspect of my answers and gave me an exact number of my life’s worth—$2,327,896 to be exact. 

Put Color back into Productivity and Reduce Costs

New color multifunction systems allow businesses to create color documents quickly and cost-effectively.  These systems print, copy and scan in brilliant color, equipping you with the tools to create, duplicate, and store your creations.

Controlling Document Overload

When you have one or more groups in an enterprise, utilizing a document management system will provide storage, easy access and control of large information caches. As workgroups grow larger, the data in the system continues to grow with it. In document management systems, different sets of data are stored in different styles and fonts. Document management solution companies work on systems so anyone within a workgroup can access information. Good document management software is judged by the accuracy, simplicity and availability of the information access methods.

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