Utilize Data Capture to Minimize Cost and Errors

Keying in data off of business forms is often a very monotonous and time-consuming process. Plus, the more the processes are rushed, the more errors are made.
Fortunately, you can utilize your multifunction systems to automatically enter routine data. Data Capture software has the ability to read data from scanned documents and translate it into your business applications. It can also index the scanned documents for easy retrieval later on.

Step One Step Closer to a Paperless Office

Interactions with your clients generate a lot of paper work including consultations, office visits, contracts and invoices. In order to manage the vast amount of documents and information that inundates your office, it is imperative to have an innovative and efficient system that allows for easy storage and quick retrieval. With a document management system, you will be able to access all of your documents from the convenience of your computer’s desktop without sacrificing information security.

Upgrade Your Systems for Cost Savings

Offices everywhere continue to explore how they can reduce their carbon footprint. However, many offices fail to realize that some of the biggest power consumers are copiers and printers.
With today’s multifunction systems, it is very easy to install a single machine that will print, copy, scan and fax. A typical workgroup consumes 481 kWh per month and costs over $600 per year to power. Now think about how many workgroups are in your company and see how more devices, may not always be better.

Cost Effective Color Printing

The use of color documents is continuing to rise in almost every industry. Therefore, you are probably looking for ways to reduce their color output costs. Fortunately, there are several smart ways that you can enjoy the benefits of color printing.
Tip 1: Avoid Ink Jet Printers
Color ink jet printers are often bundled with the purchase of a PC. Therefore, it is easy to accumulate them without actually purchasing them. Unfortunately, they are actually the most expensive color output devices to operate when running full-color documents longer than 1-2 pages.

Free Up Office Space with Multifunction Devices

Not long ago, cellular phones were simply used for phone calls. However, today we can e-mail, text, surf the internet, take pictures, and even watch movies on our cell phones. It is very clear that we expect a single device to do more than just one task. This should not be any different in the workplace.

Document Management Provides Cost Savings

Printing costs for a company can be expensive. When asked to evaluate printing costs, most people immediately think of the cost of an ink jet or laser printer cartridge. While cartridges definitely add to the overall printing costs, the total cost is much more than just printing supplies.
When evaluating printing costs, you must include hardware, service, IT support, vendor management, supply inventories and logistics. Much of this is hard to track, which is why we offer to manage your print services.

Exploring the Rapid Growth of Document Management

An office without papers is very appealing in theory. However, in today’s world it isn’t really plausible. Paper is too ingrained into our business plans to get rid of it all together. However, it is possible start transitioning to a more digital filing system.

The Best Reasons to Optimize Your Document Processes

The way that a business handles their documents can speak greatly to their overall efficiency. Increasing efficiency in your business should be one of the primary goals you are always working towards, as a more efficient office will bring numerous rewards. One of the main ways that businesses are discovering they can optimize their current processes is by implementing a modernized, digital document management system. This gives businesses a number of benefits, including:

Take Paperless to a New Level with Paperless Invoicing

Paperless invoicing is quickly becoming a go-to option for businesses looking to reduce printing. Making the switch to paperless invoicing has many benefits, from cost savings to improved turnaround time. It is also very simple to set up paperless invoicing, regardless of your current document management system. Paperless invoicing is a green printing habit that cuts costs and benefits the environment.
Some of the additional benefits of paperless invoicing include:

Find the Perfect Copier for Your Office!

When you are shopping for your next office copier or multifunction device, there are many factors to keep in mind. You want to make sure that you get the perfect copier or MFP for your office’s needs, and you want to ensure you are getting the best deal available. It is important that you find copier and printer equipment that meets your organization’s needs, as lower capacity equipment will only hinder your company’s productivity down the road if it is not able to meet your output and production needs.
Here are some of the top considerations when shopping for new office copiers:

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