If you’re worried that a business manage documents system will be too much for you and your staff to take on, it might help to ask a few question like, Are your filing cabinets, shelving units, and binders full to overflowing?
Have you resorted to off-site storage for archived files?
Does your staff sometimes find it impossible to locate a critical file?
If you answered in the affirmative to any of these questions, it might be time to give Document Management services a chance. It’s a well-known fact that document management systems can save organizations valuable time and money, but there are other key benefits to consider.
5 Really Big Advantages of Document Management
1. Increased Security
No organization is immune to cyber attacks or other means of data loss. Document management takes security to the next level.
2. Better Collaboration
Paper-based processes are often the source of workflow bottlenecks. With an electronic manage documents system, your staff can have real-time, simultaneous access to files. With version control, you eliminate the errors that occur due to outdated information. Audit trails show who accessed a file and what changes were made.
3. Improved Access for BYOD Employees
The BYOD trend isn’t going away anytime soon, and for good reason. When employees gain secure anytime/anywhere access to files, their productivity and job satisfaction improves exponentially.
4. Better File Organization
Even when organizations do their best to abandon paper processes, it can still be difficult to locate files. Document management takes the frustration and guesswork out of file naming by standardizing the entire process.
5. Improved Customer Service
Studies show that when customers have to wait more than one minute for a response, frustration mounts. In some cases, it may mean a decision to move to your competitor. Document management allows your staff to answer customer inquiries in mere seconds.
To learn more ways Document Management can help your business succeed, contact us at C.A. Reding today!