Scanner vs. MFP: How to Choose the Product You Need

Fresno Copiers, Fresno Office Equipment

Most businesses can rely on the scanner on their multifunction printer (MFP). But for some companies, a standalone scanner can get the job done faster and more efficiently. If you're not sure what camp you fall into, we can help you make the right decision.

As a general rule, an MFP will do if you're not scanning something that specifically needs a standalone printer. An MFP is also often a better option than purchasing a single-function printer and a standalone printer. For some offices, a multifunction printer and a standalone scanner are both necessary. It all comes down to how much and what you scan.

What Equipment Do I Need?

Find your scanning "profile" below to read our recommendation on the best equipment for the job. Whether you're a regular scanner or an infrequent scanner, there's a perfect combination of office equipment to help you stay efficient and cost-effective.

  1. I scan a large volume of multipage documents on a regular basis. If you're a regular scanner of large documents, you'll want to invest in a document scanner. Although MFPs have automatic document feeders and some excellent features, a document scanner will provide simultaneous double-sided scanning and fast results.
  2. I scan photographic prints, fine art, and detailed art. If you work with photographs or art, a standalone scanner is your best bet for high-quality and close color fidelity. Find a model that offers at least 1,200 pixel-per-inch resolution for best results.
  3. I scan transparencies (slides or negatives). A film of flatbed photo scanner is the best option for someone who scans transparencies. These options can be purchased with a transparency adaptor that allows you to work with your slides or negatives.
  4. I scan short documents most days in the office. For most office scanning at a lower volume, a multifunction printer is an excellent choice. Find a model that includes an automatic document feeder for added convenience and time saving.

To learn more about scanners and multifunction printers in Fresno, visit our website or contact CA Reding today.