Controlling Print Costs with a Document Management Solution

When considering the many costs that an organization has to expend, one of the most misunderstood is that of printing costs.
The Gartner Group estimates that as much as 30% of organizations' print costs can be eliminated with simple technology solutions.

Going Green Is Now Cheaper!

Among many businesses it is typical for print costs to consume almost 3% of total revenue in a given year. For many organizations, printing costs are nearly equivalent to the amount spent on research and development each year!
Businesses need to begin looking at the high costs of uncontrolled print services. They need to address how to cut costs while continuing to grow, manage and create opportunity. Within many businesses, hardcopy costs remain uncontrolled and unchecked, regardless of industry.

Digital Document Storage Reduces Costs

The average office worker spends up to half of their workday searching for simple information! No wonder it’s hard to increase production. A digital document storage system will not only increase worker productivity, but also reduce company costs.

Don’t Let Paper Have the Last Laugh

In 1975 a Business Week article discussed how the personal computer revolution would ultimately lead to a paperless office.  In 2009, thirty-four years later, the information contained in paper form has changed, but businesses are increasingly inundated with paper records.
The Environmental Protection Agency (EPA) reports:
· The average office worker goes through 10,000 sheets of copy paper a year.
· Each employee in a typical business office generates 1.5 lbs of waste paper per day.

Scan your Documents to Email

Scan to email is one of the most convenient forms of scanning today and can provide the greatest efficiency improvement in any organization.  Your customers are progressively expecting to receive documentation via email. You can effectively meet this critical business requirement through the use of devices like multifunction systems (MFPs).
MFPs feature high speed scanning that allows documents to be converted to common digital formats like PDF, .jpeg or .tiff formats.  These files can be sent to email addresses  or directed to a network folder.

Import Paper-Based Information in Your Workflows

There has been a movement to incorporate new document capture technologies into businesses worldwide.  Why would you spend hours patiently keying in information from delivery tickets, sales orders and remittance stubs when you could automatically extract information from scanned documents?
How Data Capture Works 
Documents are scanned using a scanner or multifunction system and then utilizes the following technologies to read data from the document:

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Ramsey, N.J. – July 27, 2009 – Konica Minolta Business Solutions U.S.A., Inc.

Practical Steps to Enhance Information Security

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  When one thinks about threats to organizational security, the words hackers and computer viruses come to mind. In this world of network attacks, printers, copiers and fax machines are easy to overlook. These systems can store trade secrets, financial and medical information, and valuable information like customer lists or pricing schedules. Loss of this information could be devastating. The good news is that there are practical steps you can take to improve the security of your printers and copiers.

Streamline Your Business Processes to Improve Productivity and Profit

Are you looking for ways to improve and streamline your business processes? A great place to start is to evaluate your current business practices.
A business process is a structured series of steps that produces a repeated outcome. Accounts receivable—what happens from the time you generate an invoice until you get paid—is the most common business process. These paper and digital documents are the vehicles by which information flows through your business regardless of what industry you are in.
Technology will improve your business and streamline the flow of information to:

Why Document Management Growth is Exploding

For over thirty years we’ve been moving towards the lofty goal of the paperless office. But as the volume of computer data grows, so too does our paper usage. Fortunately there seems to be a valid movement toward cutting back on our paper usage with Electronic Document Management Systems (EDMS). This system allows you to scan all your paper documents to create a searchable and secure filing system.


There are several trends are driving the rapid adoption of this technology:


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