Securing the Multifunctional Device

While I think that this statement is a little sensational, I think that there are some underlying issues that need to be addressed. Fortunately, there are a few simple things that can be done. He lists three ways to ensure security of your mfp. Here are the two that I think that you can do right now that are simple and any network admin can do this.

Lock down and control access to the system
Apply patches on a schedule

Who wears the pants in your business?

document management services fresno

I know that the philosophy is that if we are going to put anything on the network, IT needs to be involved. But, does IT really understand the business problem well enough to simply throw technology at it and hope the business problem goes away? I bet there are many out there who do. I bet there are even more out there that don't. I am an IT guy... I have an IT degree. My brother is an IT guy... significantly better at it than I am. I know how we think. But I am also a businessman... I have a business degree, too.

How Green is Your Printer?

By Corey Smith
With the financial challenges of current market conditions, being green can provide your organization with much needed fiscal relief. Being green can help you to save money.
There are more factors in being green in printing than you might think.
eWeek has published an interesting article on this very topic.

Here are some key areas that the eWeek article points out.

Green Behind The Scenes at HP

From BLI

Upgrade Your Systems for Cost Savings

Offices everywhere continue to explore how they can reduce their carbon footprint. However, many offices fail to realize that some of the biggest power consumers are copiers and printers.
With today’s multifunction systems, it is very easy to install a single machine that will print, copy, scan and fax. A typical workgroup consumes 481 kWh per month and costs over $600 per year to power. Now think about how many workgroups are in your company and see how more devices, may not always be better.

Suggestions on Having Successful Meetings

If you've ever worked in an office, you understand that some conferences can take up precious time for not a lot of result. In fact, many people concur that group meetings tend to be among the top inefficient and unproductive parts of the business day. That's not to say that group meetings aren't necessary. Meetings can be an very important method in developing inner-office conversation and ensuring that everyone is on the same page.

Step One Step Closer to a Paperless Office

Interactions with your clients generate a lot of paper work including consultations, office visits, contracts and invoices. In order to manage the vast amount of documents and information that inundates your office, it is imperative to have an innovative and efficient system that allows for easy storage and quick retrieval. With a document management system, you will be able to access all of your documents from the convenience of your computer’s desktop without sacrificing information security.

Utilize Data Capture to Minimize Cost and Errors

Keying in data off of business forms is often a very monotonous and time-consuming process. Plus, the more the processes are rushed, the more errors are made.
Fortunately, you can utilize your multifunction systems to automatically enter routine data. Data Capture software has the ability to read data from scanned documents and translate it into your business applications. It can also index the scanned documents for easy retrieval later on.

Increase Productivity with Multifunction Devices

There is no doubt most offices have taken advantage of the benefits of wireless internet. Without having to deal with cumbersome cables, employees are able to conduct their work throughout the office, increasing collaboration. Now you can increase the productivity of your business even more with multifunction devices with Wi-Fi connectivity. A wireless device allows documents to be printed from portable laptops, digital cameras or other devices within range.

The Trouble with Ink Jets

My last couple blogs have been about the unseen costs of printing and the benefits of color. So how can you responsibly incorporate color printing into your business plan without running up costs?
1. Reduce Use of Ink Jet Printers


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