Going Green Is Now Cheaper!

Among many businesses it is typical for print costs to consume almost 3% of total revenue in a given year. For many organizations, printing costs are nearly equivalent to the amount spent on research and development each year!
Businesses need to begin looking at the high costs of uncontrolled print services. They need to address how to cut costs while continuing to grow, manage and create opportunity. Within many businesses, hardcopy costs remain uncontrolled and unchecked, regardless of industry.

Distributed Capture Makes Scanning Easy

Distributed capture has evolved with today’s business processes to incorporate paper-based information into digital workflows. Document imaging technology gives businesses the advantage to increase the amount and quality of information included in critical business systems. The integration of multifunction peripherals (MFP) have made document scanning available for the average office worker.

OCR and Small Businesses

Optical Character Recognition (OCR) has made great progress in the fight for paperless offices. It’s become a staple component in just about any document management software.
So what is OCR? Wikipedia offers this definition: “…the mechanical or electronic translation of images of handwritten, typewritten or printed text (usually captured by a scanner) into machine-editable text.” (2008)

A Buyer’s Guide to Printers

With so many brands and types to choose from, finding the perfect printer for your needs can be daunting.  It’s important to assess your printing needs before buying.
First, decide whether you need an inkjet or laser printer. An inkjet printer can provide decent print quality in documents and photographs, but are not usually professional grade.  Generally, laser printers are faster and more precise than inkjets.  A laser printer is a better choice if you regularly print photographs, documents that contain graphics, or if you print in high volume.

Comparing Printers Before You Buy

If you’re in the market for a color laser printer for the first time, you are in for some surprises and a few shocks. Color laser printers have come a long way in function and reliability and are now offered by a large number of companies. Laser printers can be all-in-one machines and be as industrial-strong as any company would need them to be. They can also be more moderately priced for the smaller companies and even less expensive for home, business, or personal use.

The “All-in-One” Device

Printers are now used daily and are a necessity to businesses. They are very useful for people, whether at home or office. The printer is a peripheral device for the production of paper copies of documents and data that are stored in a digital form. There are many types of printers available that are used for printing different things.

Do Your Documents Manage You?

Document and content management involves the transformation of paper files into a digital format. A document management system can cover areas such as security, disaster recovery, collaboration, and printer management.
If an organization develops and maintains its content and documents effectively, the information that is in your system can save your company time and money. If not handled properly, however, content and documents can decrease your company’s productivity.

Helpful Tips For Office Printers

An office printer is one of the most expensive pieces of office equipment to buy. Given the size of the office, it is important to be careful that you are getting the most for your money.

Fax Server vs. Multifunction Printer

Fax Servers and Multifunction Printers offer a lot of the same capabilities and are a great tool for any office.

Recordkeeping Principles and Document Management Help

ARMA—the national association of Records Managers and the independent authority on Records Information Management (RIM) has made public their Generally Accepted Recordkeeping Principles (GARP). As ARMA says in their preamble, “As a key resource in the operation of any organization, records must be created, organized, secured, maintained, and used in a way that effectively supports the activity of that organization.”


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