Unlock Your Printer’s Full Potential: Ricoh Smart Integration Unlocked

The business world is rapidly changing, which means the last thing your business needs is to be slowed down by manual document workflow. Your traditional printers have come a long way, which means print, scan and fax are no longer the only functions your office machines can perform! With Ricoh Smart Integration (RSI) your multi-function printer can become a powerful, cloud-connected hub that automates your most tedious tasks, saves you money, and boosts your team’s productivity.

What is Ricoh Smart Integration?

Ricoh Smart Integration is a suite of cloud-based applications that seamlessly connects your multi-function printer to the digital world. It’s a scalable, affordable platform that eliminates the need for complex on-premise servers and infrastructure. By leveraging the power of the cloud, RSI turns your printer into an intelligent device that can interact with your favorite business applications and streamlines your document workflows.

5 Ways RSI Transforms Your Multi-Function Printer

  1. Automate Tedious Document Workflows

Imagine scanning an invoice, and with a single button press, it’s automatically converted into a searchable PDF. The invoice number and vendor name are extracted, and the file is named and saved to the correct folder in SharePoint Online. That’s the power of RSI.

  • Intelligent Routing: Automatically send documents to the right destination (email, cloud folder, or business application) based on document type.
  • Data Extraction: Use Character recognition to automatically pull key information like invoice numbers, dates, and amounts, drastically reducing manual data entry and errors.
  • Automated Naming: Say goodbye to manually naming files. RSI can apply a standardized naming convention to every document.
  1. Seamless Integration with Your Cloud Services

Your business is most likely already relying on cloud services to stay organized. RSI extends that capability.

  • Connectors: Easily scan and save documents directly to popular platforms like Microsoft 365, Google Drive, Dropbox, Box, OneDrive, and more.
  • Cloud Printing: Print documents stored in the cloud, the perfect solution for employees who are always on the go especially if you have a hybrid or remote work environment.
  1. Boost Productivity and Employee Mobility

At C.A. Reding our goal is to empower your team to work smarter, whether they’re in the office or working from home. Ricoh Smart Integration is the tool to help.

  • Mobile Printing: Employees and guests can securely print documents from their smartphones or tablets without needing complex drivers or network configurations.
  • Work-from-Anywhere: With documents automatically stored in the cloud, your team can access the files they need from any device, anytime, anywhere.
  1. Enhance Security and Compliance

Protecting sensitive information is non-negotiable. RSI provides robust features that ensure your documents and devices are secure.

  • Secure Print Release: Users must authenticate at the device (with a card, PIN, or login) to release their print jobs, preventing confidential documents from being left in the output tray.
  • Access Control: All document workflows are managed through secure cloud connections, and you can track every action with detailed reports.
  1. Save Money and Simplify IT

RSI’s subscription-based model and cloud-first approach offer significant financial and operational benefits.

  • No Capital Expenditure: You don’t need to buy expensive servers or new software. You simply subscribe to the services you need.
  • Reduced IT Burden: Ricoh handles all the maintenance, updates, and troubleshooting, freeing up your IT team to focus on strategic projects.

Is Ricoh Smart Integration Right for Your Business?

If your business is looking to reduce manual work, enhance security, and empower a more flexible workforce, then the answer is yes. Don’t let your multi-function printer be just a copier. Transform it into a powerful engine for digital transformation.

Contact C.A. Reding today for a complimentary Ricoh Smart Integration demo.